# Documentation Package Outline

*Expert-Driven Development — Required Documentation Structure*

---

## Tool Information

| Field              | Entry |
|--------------------|-------|
| **Tool Name**      |       |
| **Version**        |       |
| **Developer**      |       |
| **Date**           |       |

---

## Package Contents

This documentation package consists of four required guides. Each guide serves a distinct audience and purpose. All four must be completed before the tool can pass QA review.

| #  | Document           | Page Target | Status              |
|----|--------------------|-------------|---------------------|
| 1  | User Guide         | 2-5 pages   | Not Started / Draft / Complete |
| 2  | Replication Guide  | 10-30 pages | Not Started / Draft / Complete |
| 3  | Adaptation Guide   | 5-10 pages  | Not Started / Draft / Complete |
| 4  | Maintenance Guide  | 5-10 pages  | Not Started / Draft / Complete |

---

## 1. User Guide (2-5 pages)

**Audience:** End users with no technical background.
**Purpose:** Enable any target user to operate the tool independently.

### Required Sections

#### 1.1 Purpose and Overview

- What the tool does (1-2 sentences)
- What problem it solves
- Who should use it

#### 1.2 Access and Setup

- How to access the tool (URL, file path, installation steps)
- Required permissions or accounts
- System requirements (browser, software, etc.)

#### 1.3 How-To Instructions

*Provide step-by-step instructions with screenshots for each core feature.*

- **Feature 1:** ____________
  - Step-by-step instructions
  - Expected results
  - Screenshot(s)

- **Feature 2:** ____________
  - Step-by-step instructions
  - Expected results
  - Screenshot(s)

- **Feature 3:** ____________
  - Step-by-step instructions
  - Expected results
  - Screenshot(s)

*Add additional features as needed.*

#### 1.4 Frequently Asked Questions

| #  | Question | Answer |
|----|----------|--------|
| 1  |          |        |
| 2  |          |        |
| 3  |          |        |
| 4  |          |        |
| 5  |          |        |

#### 1.5 Getting Help

- Who to contact for support
- How to report issues

---

## 2. Replication Guide (10-30 pages)

**Audience:** A developer (or AI-assisted developer) who needs to rebuild this tool from scratch.
**Purpose:** Enable complete reconstruction of the tool without access to the original developer.

### Required Sections

#### 2.1 Architecture Overview

- High-level description of how the tool is built
- System architecture diagram (or detailed written description)
- Technology stack and dependencies
- Data flow summary

#### 2.2 Data Structure

- Data sources and connections
- Database schema or data model (if applicable)
- File structures and formats
- Sample data descriptions

#### 2.3 Step-by-Step Rebuild Instructions

*Provide numbered, sequential instructions to recreate the tool from a blank starting point. Be exhaustive.*

1.
2.
3.
*(continue as needed)*

#### 2.4 Configuration and Settings

- Environment variables
- Connection strings (redacted as needed)
- Configurable parameters and their default values

#### 2.5 AI Prompts Used

*Document every significant AI prompt used during development. Include the full prompt text, the AI tool used, and a description of the output that was produced.*

| #  | AI Tool | Purpose | Prompt Text | Output Summary |
|----|---------|---------|-------------|----------------|
| 1  |         |         |             |                |
| 2  |         |         |             |                |
| 3  |         |         |             |                |

*Add additional rows as needed. For lengthy prompts, include the full text in an appendix.*

#### 2.6 Testing and Validation

- How to verify the rebuilt tool works correctly
- Test cases and expected results
- Known edge cases

---

## 3. Adaptation Guide (5-10 pages)

**Audience:** A developer who wants to modify this tool for a different context, team, or dataset.
**Purpose:** Enable reuse of this tool's design and logic in new settings.

### Required Sections

#### 3.1 What This Tool Can Be Adapted For

- Other teams, units, or organizations that could benefit
- Similar problems this architecture could solve
- Limitations on adaptability

#### 3.2 Configurable Parameters

*List every parameter that can be changed to adapt the tool, along with instructions for modifying each one.*

| #  | Parameter | Location | Current Value | How to Change | Notes |
|----|-----------|----------|---------------|---------------|-------|
| 1  |           |          |               |               |       |
| 2  |           |          |               |               |       |
| 3  |           |          |               |               |       |

#### 3.3 Data Source Modifications

- How to connect to different data sources
- Required data format and field mappings
- Validation rules that may need updating

#### 3.4 User Interface Modifications

- How to change labels, branding, or layout
- How to add or remove features
- Style and theme customization

#### 3.5 What Not to Change

- Core logic or components that should remain unchanged
- Dependencies that must stay in place
- Known fragile areas where changes may cause failures

---

## 4. Maintenance Guide (5-10 pages)

**Audience:** The designated maintainer responsible for keeping the tool running after the original developer moves on.
**Purpose:** Enable ongoing support, troubleshooting, and updates without the original developer.

### Required Sections

#### 4.1 Common Issues and Troubleshooting

| #  | Symptom | Likely Cause | Resolution |
|----|---------|--------------|------------|
| 1  |         |              |            |
| 2  |         |              |            |
| 3  |         |              |            |
| 4  |         |              |            |
| 5  |         |              |            |

#### 4.2 Update Procedures

- How to apply updates or patches
- Version control practices
- Testing requirements before deploying changes
- Rollback procedures if an update fails

#### 4.3 Monitoring and Health Checks

- How to confirm the tool is working correctly
- Key indicators of problems
- Scheduled checks (daily, weekly, monthly)
- Performance benchmarks

#### 4.4 Dependency Management

- External systems or data sources the tool relies on
- What to do if a dependency changes or becomes unavailable
- License or subscription requirements

#### 4.5 Turnover Checklist

*Complete this checklist when transferring maintenance responsibility to a new person.*

- [ ] New maintainer has read all four documentation guides
- [ ] New maintainer has access to the tool and its source
- [ ] New maintainer has access to the documentation repository
- [ ] New maintainer has been introduced to key users
- [ ] New maintainer can perform a basic troubleshooting scenario
- [ ] Tool Registry entry updated with new maintainer information
- [ ] Knowledge transfer session completed (recommended: 1-2 hours)
- [ ] Previous maintainer available for questions during transition period of _____ days

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## Documentation Storage

| Field                          | Entry |
|--------------------------------|-------|
| **Documentation Location**     |       |
| **Access Permissions**         |       |
| **Last Updated**               |       |
| **Next Scheduled Review**      |       |

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*All four guides must be completed, reviewed, and stored in an accessible shared location before the tool can pass QA review and be registered in the Tool Registry.*